Emergency Response Plan COVID-19 Pandemic Influenza
Emergency Response Team (ERT)
Travel Guidelines Implemented
UPDATED 3/23/2020 – IMCORP, corporate facilities in CT will further reduce its in-office workforce to a maximum of 5 individuals to support manufacturing/shipping/receiving for our Electric Utility and Generation customers.
- All JHAs, cable control log and other documents will be signed by the IMCORP Field Engineer or Field Supervisor to eliminate the need to be closer than 6’ to another person
- Additional questions shall be asked “Does anyone have COVID-19 symptoms” (fever, shortness of breath, coughing)?
- Has anyone been in the presence of anyone known to have, known to be in process of testing, known to have the symptoms (fever, shortness of breath, coughing) over the past 72 hours?
COVID-19 Awareness Reporting Requirement
Effective 3/23/2020, all field personnel will immediately report to ERT (BY PHONE) if you have a worker notify you for any of the following reasons:
- They have personally tested positive for COVID-19,
- They are fully symptomatic (exhibiting all 3 symptoms of fever, shortness of breath and coughing) and have been tested for COVID-19 or been referred for COVID-19 testing at the direction of a medical services provider,
- They are fully symptomatic (as outlined above) and have had confirmed close contact with someone who has tested positive for COVID-19. For purposes of this guidance, “close contact” is defined as when someone has been within six feet of in infected person for a prolong period.
- Please only call one of the two telephone numbers for these high-priority situations.
Additional Daily Equipment Disinfectant
MDU/V CLEANLINESS - IMCORP has instructed all field associates to purchase disinfectant sprays to wipe down all work surfaces, equipment and driver’s area within an MDU/V. IMCORP has also provided Purel disinfectant wipe packets for those who may be traveling to wipe down airline armrests, service trays, etc, during travel.
Appendix A - IMCORP Health and Safety Communications - COVID-19
To: All IMCORP Staff
Updated: Mar 23, 2020
At IMCORP, we value the health and safety of our employees, business partners and the public. IMCORP has sought and will continue to seek alignment with the most current Centers for Disease Control and Prevention (CDC) guidance pertaining to coronavirus (COVID-19) precautions. It is IMCORP’s goal to share all available information concerning the virus and the methods used to limit transmission.
- If you are sick, stay home.
- Associates and contractors who have symptoms of acute respiratory illness should stay home and not come to work until they are free of fever (100.4° F [37.8° C] or greater using an oral thermometer), signs of a fever, and any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants.
- Notify your manager using IMCORP’s and your team’s call-in procedures.
- Consult with your manager and Human Resources regarding use of PTO and leave.
- Call a healthcare provider for advice.
- Notify your manager and Human Resources immediately if your healthcare provider confirms or suspects that you have COVID-19
- If you report to work when sick, you will be sent home.
- If you report to work with acute respiratory illness symptoms (i.e. cough, shortness of breath) or become sick during the day, your manager will separate you from other employees and send you home immediately.
- Practice respiratory etiquette and hand hygiene.
- Clean your hands often with an approved 60 to 90% alcohol-based hand sanitizer or wash your hands with soap and water for at least 20 seconds. Soap and water should be used preferentially if hands are visibly dirty. (See Figure 1)
- Cover your nose and mouth with a tissue when coughing or sneezing (or an elbow or shoulder if no tissue is available).
- Follow instructions at: coughing and sneezing etiquette
- Perform routine environmental cleaning:
- Routinely clean all frequently touched surfaces in the workplace, such as workstations, countertops, and doorknobs. Use the cleaning agents that are usually used in these areas and follow the directions on the label.
- No additional disinfection beyond routine cleaning is recommended at this time.
- Use disposable wipes so that commonly used surfaces (for example, doorknobs, keyboards, remote controls, desks) can be wiped down before each use.
- Take steps before traveling:
- Check the CDC’s Traveler’s Health Notices for the latest guidance and recommendations for each country to which you will travel. Specific travel information for travelers going to and returning from China, and information for aircrew, can be found at on the CDC website.
- Check yourself for symptoms of acute respiratory illness before starting travel and notify your manager and stay home if you are sick.
- If you become sick while traveling or on temporary assignment, notify your manager and Human Resources, and promptly call a healthcare provider for advice if needed.
- If outside the United States, contact a healthcare provider or use IMCORP’s overseas medical assistance company to assist in finding an appropriate healthcare provider in that country. A U.S. consular officer can help locate healthcare services.
- Limit risk if you are well but have been in contact with those who have or may have COVID-19.
- Refer to current CDC guidance for how to conduct a risk assessment of your potential exposure, which is based on travel and contact with people with COVID-19 symptoms.
- Follow CDC’s management recommendations in Table 2 based on your risk assessment.
- Notify your manager and Human Resources immediately if you have had potential exposure.
- Note that CDC updates its risk assessment advice on a continuing basis.
Just like all flu or other viral illness, if you are elderly, have a compromised immune system, have respiratory issues, heart disease or diabetes, you are at a much greater risk of having complications from this virus and need to take extra precautions in addition to those previously discussed:
- Stay home as much as possible
- Request a work from home status
- Restrict travel
- Avoid crowds
- Strictly avoid anyone who is coughing/sneezing or showing any signs of illness
If you are in an at-risk demographic and want to discuss an accommodation as stated above, please contact the IMCORP HR department as soon as possible to discuss options.
Everyone must pay attention for potential symptoms and take prompt action for their safety and the safety of others. If you notice any of the following symptoms DO NOT COME TO WORK, limit your contact with others to the greatest extent possible and contact your doctor, nearest immediate care facility or hospital as soon as possible. Calling ahead will help them be ready and they may have specific instructions to help limit transmission.
Appendix B - Subcontractor Communications
To: All IMCORP Subcontractors
Thank you for being a valued partner with Instrument Manufacturing Company (IMCORP). The IMCORP Safety Management Team has developed an emergency response plan to address changing health risks and to develop contingency plans that limits the possibility of interruption in service due to the COVID-19 pandemic. It is important to realize that although the risk to most of us is relatively low at this point, these precautionary steps are put in place to ensure the safety of our people and our business partners during continued operations. IMCORPS goal is to be fully prepared to effectively respond in the event of threat escalation and to ensure the health and safety of our employees, our business partners and our communities.
Please share this important information below with your employees supporting IMCORP immediately. Should you have any questions, do not hesitate to reach out to your IMCORP Project Manager or one of the contacts below.
IMCORP has a vested interest in the safety of our teammates and the general public. With the current Coronavirus (COVID-19) outbreak, we expect our contractors to provide qualified workers who are fit for duty to perform contracted work. In the spirit of working together in a collaborative manner, we are focused on avoiding exposure and the spread of this virus, or similar viruses, such as the flu.
We expect our contractors (Direct Contractors) to share this information with their employees, subcontractors, and adhere to the following:
Below are some general actions that individuals can take for prevention:
- Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer (minimum of 60% alcohol content).
- Avoid touching your eyes, nose and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Stay home when you are sick.
- Stay home if you have family members living with you who are sick
- Cover your cough or sneeze with a tissue, and then throw the tissue in the trash.
- Clean and disinfect frequently touched objects and surfaces.
More specifics can be found at the CDC website - https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/guidance-business-response.html.
IMMEDIATE COVID-19 Incident Reporting
Effective 3/22/2020, All IMCORP contractors MUST adhere to this process for immediate COVID-19 reporting. You MUST immediately notify the IMCORP by phone to one of the numbers listed below if you:
- Test positive for COVID-19,
- Have had contact with anyone who has tested positive for COVID-19
- Exhibits all 3 symptoms of COVID-19, fever, shortness of breath and coughing and been within 6’ of a confirmed COVID-19 infected person
- Have been referred for COVID-19 testing at the direction of a medical services provider
Please only call one of the two telephone numbers for these high-priority situations.
POTENTIAL EXPOSURE COVID-19 Reporting
In addition, IMCORP will report notifications of potential COVID-19 exposure of workers based upon the guidance below to our customer EHS representatives. While this information is necessary to ensure the safety and health of our workplace and community, please be assured that we respect individual privacy and confidentiality. The information provided will be shared only with those with a business need to know. To that end, IMCORP will not share individual names, but may use Employee ID numbers, job titles, and locations.
Potential Exposure Situations to Report:
- Close contact with someone who has tested positive for COVID-19,
- Close contact with someone who is exhibiting one or more symptoms (fever, shortness of breath and coughing) and is awaiting test results at the direction of a medical services provider,
- Close contact with someone who has traveled outside the U.S. to a Level 3 country – or a cruise that arrived back in the U.S. on March 18, 2020 or later,
- Employee or contingent worker/contractor who is fully symptomatic (exhibiting all 3 symptoms of fever, shortness of breath and coughing) without any known close contact to someone who has tested positive for COVID-19, but has not sought medical attention. Close contact is defined as anyone who has been six feet or closer for a prolonged period.
- Employee or contingent worker/contractor who is exhibiting one or more symptoms and awaiting test results at the direction of a medical services provider.
- What other employees or contingent workers/contractors has the person had close contact (within 6 feet) in the past 7 days?
- What customer work locations have they been in during the past 7 days?
- Ensure contract workers who are sick should not come to work at any IMCORP work site.
Any contract workers that show signs of flu-like illness, particularly in communities where COVID-19 cases have been confirmed will be reviewed under a safety stand down and escalated to both IMCORP and Contractor management for resolution.
If for any reason, your company determines that an operational change effecting normal IMCORP operations is necessary, please contact:
|Ben Browne, CUSP
Sr. VP Business Development
Appendix C - CDC Source Links
- CDC’s situation summary page for COVID-19 provides the latest updates on source, spread, response, and recommendations.
- CDC’s USA Map for COVID-19 impact state by state
- CDC's latest guidance on mass gatherings.
- CDC’s prevention steps for the spread of coronavirus in homes and residential communities.